12.12 Issue, distribution and withdrawal

The organisation shall control:

who can approve an output;

where the authoritative version is held;

who receives it;

permitted use;

issue and acknowledgement;

supersession and withdrawal; and

correction of an issued error.

Where a material error or change affects an issued output, the organisation shall assess the consequence, notify defined recipients and issue a corrected or superseding version where required.

JURISDICTIONAL NOTE (informative)
Books of reference, land plans, schedules, notices, deposited plans, acquisition schedules and equivalent outputs have procedure-specific content and form. This clause specifies common controls only. The applicable procedural standard is to define who must be included, how land is described, required chapter or administrative-area structures, prescribed scales and statutory certification.