5.10 Titles and legal instruments

Registered titles and legal instruments shall be recorded as evidence objects where relevant.

For a registered title, the organisation shall record:

title or folio identifier;

registering authority and register;

title status and relevant date;

geographic extent or link to its authoritative spatial representation;

documents or instruments referred to and relied upon;

date obtained; and

limitations stated by the registering authority.

For a legal instrument, the organisation shall record:

instrument type;

parties, date and execution status, where ascertainable and relevant;

rights created, transferred, varied or extinguished;

geographic extent or plan reference;

registration or archive reference, where applicable;

location of the authoritative or best available copy; and

interpretation limitations or unresolved matters.

One title or instrument can evidence more than one right, and one right can be evidenced by more than one title or instrument. Each relationship shall be recorded separately.

JURISDICTIONAL NOTE (informative)
The form and evidential effect of a registered title differs across the four jurisdictions. England and Wales uses a register and title plan; Scotland uses title sheets and the cadastral map for Land Register titles, alongside the older Register of Sasines; Northern Ireland uses folios and registry maps, alongside the Registry of Deeds; the Republic of Ireland uses folios and title plans, alongside the Registry of Deeds. The applicable jurisdictional standard is to define the authoritative records and their limitations.